A job description is a document that states an overview of the duties, responsibilities, and functions of a specific job in an organisation . A job specification is a statement of the qualifications, personality traits, skills, etc.
What is a basic difference between job specifications and job descriptions quizlet?
A job specification is a statement of the specific knowledge, skills, abilities and other attributes required of the person performing the job. A job description is a statement of the different tasks, duties and responsibilities that make up a job. You just studied 23 terms!
Does job description include job specification?
Job description: usually contains general information about the job itself , including the title, location, summary, duties, working conditions, who the person would report to, etc. Job specification: lists out the educational qualifications, training, experience, skills, and competencies, etc.
What is job specification and example?
A job specification outlines specific traits a person needs to do the job . Typically, that includes the qualifications, skills and personal traits you need to be successful. ... That means you’ll see things such as a general description of the job, specific duties, environment and location in the job description.
What is the purpose of job specification?
The aim is to guide you and your potential employee through the hiring process and understand whether it’s a suitable match . The importance of job specification is how it provides essential indicators for applicants, who’ll understand if they have the relevant experience.
What is job specification example?
A job specification outlines specific traits a person needs to do the job . Typically, that includes the qualifications, skills and personal traits you need to be successful. ... That means you’ll see things such as a general description of the job, specific duties, environment and location in the job description.
What is a person specification example?
Qualifications: these should be appropriate to the level of expertise required by the role. ... Examples might include: punctual ; good team worker; proactive; flexible approach to change; customer-focussed; attention to detail; professional approach; enthusiasm for [aspects of role].
What should I write in job specification?
- the location of the job.
- a summary of the general nature, main purpose and objectives of the job.
- a list of the main duties or tasks of the employee.
- which skills/qualifications are essential and which are desirable.
- any equipment or software requirements, eg “knowledge of Raiser’s Edge”
What are the types of job specification?
There are four components of job specification: Educational qualification, experience, skills and knowledge, characteristics and personality traits .
How do you write a job description and job specification?
- Job Title. Make your job titles specific. ...
- Job Summary. Open with a strong, attention-grabbing summary. ...
- Responsibilities and Duties. Outline the core responsibilities of the position. ...
- Qualifications and Skills. Include a list of hard and soft skills. ...
- Salary and Benefits. Include a salary range.
What are the important characteristics of job specification?
Job specification features work-experience, educational qualifications, managerial experience, creative capabilities, emotional balance, leadership skills, adaptability etc to perform the responsibilities and duties involved in a job. In simpler terms, job specification is called employee specifications.
How do you answer job specification?
- Pay attention to the preferred and required qualifications. The job qualifications list is one of the most important parts of the job description. ...
- Read through the job duties. ...
- Check for questions or keywords. ...
- Use the description in your cover letter. ...
- Know the lingo.
How do you write a person specification?
- Knowledge. This section could outline knowledge of IT software, office procedures or specific professional areas of knowledge required for the job.
- Skills/attributes. ...
- Qualifications. ...
- Experience. ...
- Circumstances.
What is HR job specification?
Human resources specialists are responsible for recruiting, screening, interviewing and placing workers . They may also handle employee relations, payroll, benefits, and training. ... They oversee specialists in their duties; consult with executives on strategic planning, and link a company’s management with its employees.
What are the disadvantages of a person specification?
- It is a time-consuming process as it has to be very thorough and complete.
- A job description is time-bound and changes with changing technology and changing knowledge & skill requirements.
What is a person specification and why is it important?
The person specification is an important part of the recruiter’s toolbox. It allows you to communicate the traits you find desirable in an ideal candidate , such as education, previous work experience, and any extra traits that are needed to succeed in the role.
