What Are Secretary Duties?

• Ensuring meetings are effectively organised and minuted. Liaising with the Chair to plan meetings. ...
• Maintaining effective records and administration. ...
• Upholding legal requirements. ...
• Communication and correspondence.

What is the duty of a secretary in an office?

An Office Secretary maintains the smooth running of an office through a variety of administrative and clerical duties. They handle office schedules, coordinate meetings and visits, organize files, answer phones and perform a huge array of other essential tasks.

What are the qualities of a good secretary?

• be methodical, with a good eye for detail;
• be well organised, with an orderly mind;
• bring objectivity to the proceedings;
• deal promptly with correspondence;
• be able to take accurate notes of meetings;
• make sure members receive all the necessary material;

What is the duties of admin secretary?

Administrative Secretary Responsibilities:

Reporting to management and performing secretarial duties . Processing, typing, editing, and formatting reports and documents. Filing documents, as well as entering data and maintaining databases. Liaising with internal departments and communicating with the public.

What skills do secretaries need?

• Verbal and written communication. ...
• Computer and technical skills. ...
• Typing and note-taking. ...
• Organization. ...
• Problem solving and critical thinking. ...
• Attention to detail. ...
• Customer service abilities. ...
• Flexibility and adaptability.

Why should I be a Secretary?

It’s a secretary’s job to keep her employer organized . She files important documents, arranges travel, coordinates schedules, ensures expenses are paid and keeps track of many other important details. You should play up your excellent organizational skills by describing specific systems you utilize to maintain order.

Is Secretary a good career?

They handle a more authoritative position which provides opportunities and space for ideas and opinions. This job provides many perks and job satisfaction is one of them, CS gets a higher management position quite early in the career. So, they as well obtain recognition in a good working environment .

How does a secretary work?

1. Enroll in office courses. High school graduates may complete office courses to qualify for entry-level jobs. ...
2. Choose a field. ...
3. Get a post-secondary certificate or degree. ...
4. Look for a secretary position. ...
5. Advance in the field.

What are the types of secretary?

• Administrative Secretary. A variety of clerical and administrative duties are performed by administrative secretaries to run an organization proficiently. ...
• Executive Secretary. ...
• Legal Secretary. ...
• Office Secretary. ...
• School Secretary. ...
• Litigation Secretary. ...
• Medical Secretary. ...
• Real Estate Secretary.

What is a secretary called now?

It’s true that “secretary” is now mostly considered an old-fashioned title and has been largely replaced by “ administrative assistant” or “executive assistant .” And it does read as at least a little tinged with sexism to many people now — kind of like calling a flight attendant a stewardess.

What is the most important skill a secretary must possess?

• Good communication, customer service and relationship-building skills.
• Teamworking skills.
• Organisation and time management skills.
• Attention to detail.
• Negotiation skills.
• Assertiveness.
• Flexibility.
• Tact, discretion and diplomacy.

What are the qualities of confidential secretary?

• Confidentiality and Privilege. Confidentiality is the main quality expected of a good secretary. ...
• Honesty and Integrity. Honesty and Integrity go hand in hand. ...
• Professionalism. ...
• Knowledge and Skills. ...
• A Sense of Humour.

What is the role of a confidential secretary?

Confidential Secretaries provide administrative and clerical support to the executives of a corporation . Their duties include following dictated instructions, taking minutes, transcribing documents, preparing confidential reports, writing letters, taking phone calls, and making travel arrangements.

What are the requirements to be a secretary?

• Good command of the English language, both written and spoken.
• Sound organisational and interpersonal skills.
• Able to work under pressure and meet deadlines.
• Able to work independently.
• Aptitude for working with computers.
• Neat personal appearance.
• Able to act with tact and discretion.

What qualifications do I need to be a secretary?

• NVQ in Business Administration.
• Education development International Diploma in Business Administration.
• OCR Certificates in Administration.
• OCR Higher Level Diploma in Administrative and Secretarial Procedures.
• City and Guilds secretarial courses.

What is salary of CS?