The 8 Principles are: Accountability, Transparency, Integrity, Protection, Compliance, Accessibility, Retention and Disposition . These are the “Principles” of good management of Records. ISO 15489: Records management is a globally recognized requirement.
What refers to a characteristic of a record?
Based on this study the essential characteristics of records were identified as context, form, organization, structure and version/copy .
What are the characteristics of archive?
- They are only retained if they are considered to be of long-term historical value. ...
- They are not created consciously as a historical record. ...
- Documents do not have to be ‘old' to be an archive, just no longer required for the use for which they were created.
What are the three main types of records?
- Correspondence records. Correspondence records may be created inside the office or may be received from outside the office. ...
- Accounting records. The records relating to financial transactions are known as financial records. ...
- Legal records. ...
- Personnel records. ...
- Progress records. ...
- Miscellaneous records.
What are the functions of records management?
Records management is the planning, controlling, directing, organizing, training, promoting, and other managerial activities involved in records creation, maintenance and use, and disposition to achieve adequate and proper documentation of the policies and transactions of the Federal Government and effective and ...
What is the role of record?
Records support openness and transparency by documenting and providing evidence of work activities and by making them available to the public . Records support quality program and services, inform decision making, and help meet organizational goals.
What are the three good features of records?
– Authenticity -A record must be what it purports to be. – Reliability-A record must be a full and accurate representation of the transactions, activities, or facts to which it attests. – Integrity-A record must be complete and unaltered.
What is Records and its types?
The record type is a data type that you use to treat several different pieces of data as one unit , for example, name and phone number. ... Each piece of data is called an attribute. An attribute can be a simple data type, another record type, or an array. A data value or a variable for the record type is called a record.
What is the process of records management?
A records management process is comprised of identifying records, classifying records, and storing records, as well as coordinating internal and external access . The process may also incorporate policies and practices on how to create and approve records, as well as the enforcement of those policies and practices.
What is an example of archive?
An archive is defined as a place to keep important information, documents, or objects. An example of an archive is a room in a library where old manuscripts are kept . To archive is defined as to take a collection of things and file them in a specific place. ... An example of an archive is a collection of old magazines.
What does it mean to archive a document?
Document archiving means putting information you no longer use regularly into secure storage for extended periods of time . ... Document archiving companies can manage your documents for you, reducing risks of mistakes and helping to improve your data protection.
What is the process of receiving archives?
Accessioning is the process of receiving archives and bringing them into the repository. ... If access to the archives should be required in this interim period then at least the whereabouts of the archives are known and they can be retrieved and made available.
What are examples of record keeping?
- Business expenses.
- Sales records.
- Accounts receivable.
- Accounts payable.
- Customer list.
- Vendors.
- Employee information.
- Tax documents.
What are examples of permanent records?
Examples of permanent records are the original process in a civil or criminal proceeding and the minutes of the city's governing body . Some records, such as deeds, are kept permanently because the record continues to have legal significance in perpetuity.
What are common records?
Common Records means, exclusive of the Rabon Records, all Records in possession of the Seller , to the extent that such Records relate, directly or indirectly, in whole or in part, to the Business, the Purchased Assets of the Assumed Liabilities and shall include historical financial and tax records related to the prior ...
What are the powers of record officer?
A record officer may transfer any case or class of cases pending before him to any assistant record officer, and may withdraw any case or class of cases from an assistant record officer and try such case or class of cases himself or transfer the same to any other assistant record officer: Provided that if the record ...
