Legitimate educational interest — also referred to as educational “need to know” — means a school official needs to review information in an education record in order to fulfill their professional responsibilities .
What is considered an educational record under FERPA?
FERPA Defines an Education Record
Education records include a range of information about a student that is maintained in schools in any recorded way , such as handwriting, print, computer media, video or audio tape, film, microfilm, and microfiche.
Which of the following constitutes legitimate educational interest?
Legitimate educational interest means a campus official , acting in the student’s educational interest, who needs the information in the course of performing advisory, instructional, supervisory, or administrative duties for the University.
What can you disclose under FERPA?
Schools may disclose, without consent, “directory” information such as a student’s name, address, telephone number, date and place of birth, honors and awards, and dates of attendance . ... Schools must notify parents and eligible students annually of their rights under FERPA.
What can a student review under FERPA?
Under FERPA, an eligible student has the right to request that inaccurate or misleading information in his or her education records be amended . While a school is not required to amend education records in accordance with an eligible student’s request, the school is required to consider the request.
What is an not considered an educational record?
Personal notes made by teachers and other school officials that are not shared with others are not considered education records. Directory information may include a student’s name, address, and telephone number, and other information typically found in school yearbooks or athletic programs.
What are academic interests examples?
Academic interests are topics about which the student is curious and wants to spend more time exploring. Examples of academic interests include biology, hisory, mathematics, language, coding, and robotics .
What is a FERPA violation?
If a school denies access to student records to a parent of a student under the age of 18 , that’s a FERPA violation, Rooker points out. ... If they don’t, they risk illegally denying someone their right to that information, or wrongfully giving a parent access.
What information is not protected by FERPA?
All paper records that contain personally identifiable information about a student . Faculty and staff personal records about the student that are not shared with others and that are not placed in the student’s file.
When can FERPA release education records without consent?
Records may be released without the student’s consent: (1) to school officials with a legitimate educational interest ; (2) to other schools to which a student seeks or intends to enroll; (3) to education officials for audit and evaluation purposes; (4) to accrediting organizations; (5) to parties in connection with ...
Can a school ask for medical information?
No, a school cannot demand medical records .
Under which of the following conditions does FERPA allow schools to release student information without consent?
FERPA allows schools to disclose information from a student’s education record, without consent, to the following parties or under the following conditions: School officials with legitimate educational interest . Other schools to which a student is transferring . Specified officials for audit or evaluation purposes .
What rights do FERPA parents have?
Except under certain specified circumstances, FERPA affords parents/guardians or eligible students the right to inspect and review the student’s education records . Parents/guardians or eligible students have the right to request that a school correct records that they believe to be inaccurate or misleading.
How often do parents need to be notified of FERPA?
FERPA regulations require that local education agencies give annual notification to parents and eligible students of their rights under FERPA (34 CFR § 99.7). The law does not require agencies to notify parents and eligible students individually, but agencies must provide notification where they are likely to see it.
Are emails education records under FERPA?
FERPA-protected data should never be sent via email , as this is not a secure method of transmitting sensitive data. Restricted information such as grades, GPA, or personally identifiable information such as Social Security number should never be sent through email.
How long do schools keep records of students?
As a general rule of thumb, schools should keep temporary student information like attendance records for at least 5 years after a student no longer attends, and permanent records should be kept for at least 60 years .
