In addition, employers must keep for at least two years all records (including wage rates, job evaluations, seniority and merit systems, and collective bargaining agreements ) that explain the basis for paying different wages to employees of opposite sexes in the same establishment.
What information must an employer record and retain for each employee?
The employer must record and retain the following information for each employee. The employee’s name, address and starting date of employment . This must be kept for three years after the employee stopped working for the employer. The employee’s date of birth if the employee is a student under 18.
What records are required for employee payroll?
- General information. Employee name. Address. ...
- Tax withholding forms. Form W-4. State W-4 form. ...
- Time and attendance records. Time cards. Total hours worked each day and week. ...
- Payroll records. Pay rate. ...
- Termination/separation documents, if applicable. Final paycheck information.
What are considered employee records?
- Basic Information. This category includes personal information such as the employee’s full name, social security number, address, and birth date. ...
- Hiring Documents. ...
- Job Performance and Development. ...
- Employment-Related Agreements. ...
- Compensation. ...
- Termination and Post-Employment Information.
What is the three hour rule?
There is a “three-hour rule” providing that, when an employee who regularly works more than 3 hours a day is required to report to work but works less than 3 hours, he/she must be paid the higher of : 3 hours at the minimum wage, or. the employee’s regular wage for the time worked.
What should not be kept in an employee personnel file?
- Pre-employment records (with the exception of the application and resume)
- Monthly attendance transaction documents.
- Whistleblower complaints, notes generated from informal discrimination complaint investigations, Ombuds, or Campus Climate.
What are five things that must be documented in an employee’s payroll record?
- The employee’s full name and Social Security number.
- Total hours worked each week.
- The basis on which an employee’s wages are paid.
- The employee’s regular hourly pay rate.
- Total daily or weekly straight-time earnings.
- Total overtime earnings for the workweek.
What is an example of a payroll fee?
These costs include employee compensation and the employer-paid portion of all payroll taxes . The employer-paid portion of these taxes encompasses FICA taxes and government unemployment insurance programs. Other elements of payroll costs include commissions, bonuses, and paid leave.
What are the types of personnel records?
- Records of employment contain applicants past records, list sources, employees progress, medical reports, etc.
- Wages and salaries records contains pay roll records, methods of wages and salaries, leave records, turnover records and other benefit records.
What employee files are confidential?
Contents. Personnel files contain sensitive information about employees related to compensation, job performance, personal contacts, work history and employment eligibility documentation, which often includes a copy of the employee’s Social Security card, driver’s license, U.S. passport or work authorization.
Can I sue my employer for disclosing personal information?
The CA Constitution gives employees the ability to sue employers for violations of that privacy right . In order to do so, the employee must show that the employer violated the employee’s reasonable expectation of privacy.
What is the 8 44 rule?
According to Alberta’s Employer Standards Code (ESC), overtime is defined as all hours worked over 8 hours a day or 44 hours a week, whichever is greater . This is known as the 8/44 rule. Overtime hours and overtime pay are two of the top concerns for employers and employees in Alberta.
What is the minimum hours to be paid?
Employees must be paid for at least 3 hours of pay at the minimum wage each time they’re required to report to work, or come to work for short periods. This 3-hour minimum doesn’t apply if the employee isn’t available to work the full 3 hours.
Can my employer schedule me for 2 hours?
Unless you have a contract which requires employers to schedule you to work a minimum number of hours, an employer has the legal right to schedule its employees any way it deems necessary for its business .
Should I request my personnel file?
Is my employer required to give me a copy of my personnel file? A. Yes . Upon written request, the employer must provide a copy of the personnel file, at a charge not to exceed the actual cost of reproduction, not later than 30 calendar days from the date the employer receives the request.
What is kept in a personnel file?
Personnel files usually contain documents that the employee has already reviewed and so he or she is familiar with their content. This includes documents such as job applications, performance evaluations, letters of recognition, training records, and forms that relate to transfers and promotion.
