The Secretary is responsible for four major processes: ... Making sure meetings are organised and minuted efficiently . Maintaining administration, records and governance requirements.
What is the role of a Secretary?
In summary, the Secretary is responsible for: Ensuring meetings are effectively organised and minuted . Maintaining effective records and administration . Upholding the legal requirements of governing documents , charity law, company law etc (where relevant).
What is the most important quality of a Secretary?
- be methodical, with a good eye for detail;
- be well organised, with an orderly mind;
- bring objectivity to the proceedings;
- deal promptly with correspondence;
- be able to take accurate notes of meetings;
- make sure members receive all the necessary material;
What are the qualities of a good Secretary?
Qualities that make a good secretary
Organisational skills : a strong ability to be organised, keep a clear head and keep track of everything from deadlines to essential files. Professional communication skills: clear and friendly communication, along with a personable phone manner.
What skills does a secretary need?
- Good communication, customer service and relationship-building skills.
- Teamworking skills.
- Organisation and time management skills.
- Attention to detail.
- Negotiation skills.
- Assertiveness.
- Flexibility.
- Tact, discretion and diplomacy.
What is the personality of a secretary?
Some important personality traits for a secretary include the ability to manage time wisely, excellent judgment and interpersonal skills that facilitate working relationships.
What is the job of a confidential secretary?
Confidential Secretaries provide administrative and clerical support to the executives of a corporation . Their duties include following dictated instructions, taking minutes, transcribing documents, preparing confidential reports, writing letters, taking phone calls, and making travel arrangements.
How can I be a secretary?
- Enroll in office courses. High school graduates may complete office courses to qualify for entry-level jobs. ...
- Choose a field. ...
- Get a post-secondary certificate or degree. ...
- Look for a secretary position. ...
- Advance in the field.
What are the qualities of confidential secretary?
- Confidentiality and Privilege. Confidentiality is the main quality expected of a good secretary. ...
- Honesty and Integrity. Honesty and Integrity go hand in hand. ...
- Professionalism. ...
- Knowledge and Skills. ...
- A Sense of Humour.
How a secretary should dress?
With the trend towards business casual clothing in the workplace, dresses, skirts and pants are all deemed acceptable in most offices. Choose blouses and shirts that coordinate with your selection and that are not too revealing. Stick with dresses and skirts that are knee-length.
What are the types of secretary?
- Administrative Secretary. A variety of clerical and administrative duties are performed by administrative secretaries to run an organization proficiently. ...
- Executive Secretary. ...
- Legal Secretary. ...
- Office Secretary. ...
- School Secretary. ...
- Litigation Secretary. ...
- Medical Secretary. ...
- Real Estate Secretary.
Where is the stress in secretary?
The survey results say that secretaries typically face stress in quadruplicate : a lack of control over work flow, a lack of growth opportunities, a lack of recognition and a lack of communication.
What’s another name for secretary?
In this page you can discover 53 synonyms, antonyms, idiomatic expressions, and related words for secretary, like: administrative assistant , assistant, stenographer, scribe, cabinet member, chancellor, personal secretary, clerk, recorder, chairperson and treasurer.
What is company secretary?
The company secretary is responsible for the efficient administration of a company , particularly with regard to ensuring compliance with statutory and regulatory requirements and for ensuring that decisions of the board of directors are implemented. Despite the name, the role is not clerical or secretarial.
How can I be a good confidential secretary?
- Office Support. ...
- Technical Skills. ...
- Research. ...
- Professional Relationships. ...
- Evaluation and Monitoring.
