(a) For paper records containing information that is confidential or exempt from disclosure, appropriate destruction methods include
burning in an industrial incineration facility, pulping, pulverizing, shredding, or macerating
.
What are some methods of destruction?
- Shredding of softline goods and materials like garments, footwear, textiles and paper using an industrial shredder or manual labor.
- Crushing of hardline goods with a steamroller or other industrial equipment.
What are the methods of record disposal?
- Transferring to the National Archives.
- Donating to the Smithsonian Institution, local museums, or historical societies.
- Selling as waste material.
- Discarding.
- Physically destroying.
What method do you use to destroy the paper based records?
Shredding and Pulping
– A combination of shredding the records first and then pulping is a more certain method of destroying paper records. Records destroyed on behalf of state agencies by the State Records Center Warehouse are destroyed using this method.
How do you destroy records?
Overwriting
– A more effective method of destroying electronic records is to use software that overwrites the records multiple times (up to 10 times) with strings of “1’s” and “0’s”. This makes the possibility that the records can be recovered much more remote than simply hitting the delete key.
When should you destroy records?
When the time comes that you no longer need a document or set of documents
, you should destroy them. Providing that they don’t relate to company information, clients or employees, you are able to destroy them as frequently as you please.
How do you protect records from unwanted destruction?
Managing records securely
Always
keep desks
and records storage areas clean and free of records when not in use. Distinguish between information and records as soon as possible after creating/receiving them: keep records safe for ongoing use and remove non-record information as soon as possible.
What are the three approved methods of document destruction?
The three primary methods used by the Federal Government to destroy classified documents are
incineration, shredding or milling (dry process), and pulping (wet process)
.
What is destruction of records?
Destruction is
the act of disposing of records permanently by obliterating records so that the information in them can no longer be physically
or electronically reconstructed or recovered. Destruction decisions must be formally approved before any action is taken. The importance of destruction.
Which of the following is a method of destroying obsolete records?
Incineration
. The burning of records is usually the easiest and most efficient method of destruction. The agency should consider environmental protection laws and determine whether records will be destroyed totally.
When should you destroy business records?
Companies need to destroy documents, just as they need
to do any number of other administrative tasks that relate to the efficient operation of the company
. No company needs to live in an environment in which employees are expected, literally, to retain every piece of paper that ever crosses their desks.
What Are records?
A record is
any document (paper or electronic) created or received by offices or employees that allows them to conduct business
. This definition includes, but is not limited to: correspondence. forms. reports.
How do you destroy business records?
Shredding
: Paper is cut into thin vertical strips (straight-cut shredding) or into vertical and horizontal confetti-like pieces (cross-cut shredding). Most non-confidential records can be straight-cut shredded. Cross-cut shredding is more appropriate for sensitive and confidential records.
What is retention and disposal of records?
Once created and used records must be destroyed
. The destruction of useless records is called disposal. The records are not retained forever. Office manager must wisely dispose all unnecessary ad useless records. It helps in creation of space.
Why is disposal of files or records considered necessary?
While
records should not be destroyed when there is still
a need for them, it is also important not to keep records longer than is necessary, to minimise storage costs and enhance retrieval efficiency.
Can I destroy documents?
Destroy paper documents permanently and securely
Shredding
is a common way to destroy paper documents and is usually quick, easy and cost-effective. Many retailers sell shredders for use within your office or premises, enabling you to shred and dispose of the documents yourself.
