What Are The 5 Basic Filing Steps?

The five basic steps for filing.

Conditioning, releasing , Index and coding, Sorting, Storing and filing

.

What are the steps in filing?

1. Order to File. All documents need not be filed because all papers are not equally important. …
2. Preparation. …
3. Sorting and Filing. …
4. Follow up Slip. …
5. Retrieval. …
6. Transfer Files. …
7. Retention.

What are the basic filing schemes?

• Filing by Subject/Category.
• Filing in Alphabetical order.
• Filing by Numbers/Numerical order.
• Filing by Places/Geographical order.
• Filing by Dates/Chronological order.

What are the four basic filing systems?

• Alphabetical Topical Filing Systems. …
• Alphabetical Encyclopedia Filing Systems. …
• Alphabetical Geographic Filing Systems. …
• Straight Numeric Filing Systems. …
• Duplex Numeric Filing Systems. …
• Chronological Filing Systems. …
• Alphanumeric Filing Systems.

What are the five steps involved in filing in order?

• inspecting and releasing.
• indexing.
• coding.
• sorting.
• storing.

How do you file a document correctly?

1. Keep documents that are waiting to be filed in trays, do not leave them lying about on desks or shelves.
2. File documents away at least once a day, or if your organisation is very small you can do it once a week.
3. Do not put too much in files or folders.

What is office filing procedure?

Office Filing Procedure is

the process of filing all the clearly defined and pan-organization followed practices in filing documents and important papers

. … Office Filing Procedures can include Employee Job Descriptions, Workplace Etiquette, as well as certain confidentiality protocols.

What are the 3 types of filing systems?

All filing systems fall into three general classification categories:

subject, numeric, and alphanumeric

.

What is a good filing system?

A good filing system should possess different qualities such as

simplicity, economy, flexibility, safety, compactness, accessibility etc

. Simplicity is the first quality of a proper filing system. A good filing system should be simple to operate.

What are the two most common filing techniques?

There are 2 main methods of filing, which are

Loose Leaf method and secondly, the Collective method

. Documents are filed individually in a normal file, holes are punched in the documents and then they are filed.

What is one color coding method?

Files can be organized using color coded labels in numerous ways including alphabetically,

numerically

, or in terminal digit.

What is manual filing system?

Definition. A manual filing system is “

a structured set of personal data that are accessible according to certain criteria

.”

What are the modern methods of filing?

• Modern Filing System.
• Horizontal Filing System: Horizontal Filing system is a modern type of filing. …
• Flat file: A flat file is made of cardboard or thick paper. …
• Arch Lever File: …
• Advantage:
• Disadvantage:
• Vertical System of Filling: …
• Advantages:

What is a direct filing system?

“Direct File” (also known as “Prosecutorial Discretion”) is

a power that allows prosecutors solely to decide whether to bring charges against young people in juvenile court or in adult criminal court

. Many states do not even allow the defense to challenge or a judge to review this decision.

How do you organize your files?

1. Organization Is the Key to Electronic File Management. …
2. Use the Default Installation Folders for Program Files. …
3. One Place for All Documents. …
4. Create Folders in a Logical Hierarchy. …
5. Nest Folders Within Folders. …
6. Follow the File Naming Conventions. …
7. Be Specific.