Using active voice
creates sentences that are clear and more concise. When writing technical documents, you want your readers to know who you want to take action (your subject) and what you want them to do (your verb), so it’s best to write in active voice to clearly communicate this message.
How do you achieve clarity and conciseness of writing?
The best way to achieve clarity and concision in writing is
to separate the drafting process from the revision process
. Highly effective writers routinely produce vague, tortuous, and bloated drafts, and are happy to do so. It usually means that they’re onto an interesting idea.
What is conciseness in technical writing?
Conciseness, which refers to
the expressing a great deal in few words has a special value in technical
fields. Writers are often tempted to include everything that could be relevant to their subject, rather than merely what is focused, relevant material for their report.
How can we achieve conciseness in a report?
- Eliminate unnecessary phrases and redundancies. …
- Use clear and straightforward language. …
- Write in active voice. …
- Shorten wordy phrases. …
- Avoid starting sentences with “there is”, “there are”, or “it is”. …
- Eliminate extra nouns. …
- Eliminate filler words such as “that”, “of”, or “up”.
What are the factors that help in achieving clarity in a technical document?
- Use Short Active Verbs. …
- Be Concise. …
- Be Specific. …
- Use Familiar Words. …
- Provide Context. …
- Watch for Misplaced Phrases. …
- Organize Your Text. …
- Make Sure Your Points Always Support Your Position.
What are the 7 Cs of communication?
The seven C’s of communication are a list of principles for written and spoken communications to ensure that they are effective. The seven C’s are:
clarity, correctness, conciseness, courtesy, concreteness, consideration and completeness
.
Why is conciseness important in technical writing?
Writing with conciseness
prevents confusion by eliminating wordiness and saves time by shortening the document for easier reading
. To achieve conciseness in a document, avoid using unnecessary phrases, verbs, and words.
What is the example of conciseness?
Brief, yet including all important information. The definition of concise is expressing briefly and clearly. An example of concise is “
I like apples
.” Expressing much in few words; clear and succinct.
What are three techniques to make your writing more concise?
- Embrace brevity. …
- Use words you fully understand. …
- Use technical terms sparingly. …
- Write in the active voice. …
- Use qualifiers and intensifiers judiciously. …
- Vary sentence length. …
- Watch out for nominalizations.
How do you improve clarity in writing?
- 1) Know what you want to say. …
- 2) Know who you’re talking to. …
- 3) Define unfamiliar words. …
- 4) Create a sentence outline. …
- 5) Write one-sentence paragraphs. …
- 6) Make your sentences short. …
- 7) Don’t use long words. …
- 8) Leverage writing tools.
What are some examples of technical communication?
Examples of technical communication include
instructions on how to use a particular appliance or technological device
, pharmaceutical pamphlets that explain a particular medication’s mechanisms, scientific research and grant proposals, instructions on how to troubleshoot a particular technical issue, and internal …
What is the first principle of clarity?
1. Principle of Clarity:
The idea or message to be communicated should be clearly spelt out
. It should be worded in such a way that the receiver understands the same thing which the sender wants to convey.
What kind of words should be avoided in order to achieve clarity in technical writing?
CONCISE writing uses the least words possible to convey the most meaning while still maintaining clarity. Avoid
unnecessary padding
, awkward phrasing, overuse of “to be” forms (is, are, was, were, am, be, being), long preposition strings, vagueness, unnecessary repetition and redundancy.
What are the 7 Cs of communication explain with example?
According to the seven Cs, communication needs to be:
clear, concise, concrete, correct, coherent, complete and courteous
. In this article, we look at each of the 7 Cs of Communication, and we’ll illustrate each element with both good and bad examples.
What is the 7 Cs and 3 m approach to effective communication?
To ensure that you communicate in the most efficient and engaging manner possible and thereby enhance your productivity at work, you need to follow the 7 Cs of effective communication:
Clear, Correct, Complete, Concise, Concrete, Coherent, Courteous
.
What are the 4S of communication?
4S’s are;
Shortness, Simplicity, Strength, and Sincerity
. These are required for making to establish good and effective business communication. … In this post, we will look at the 4 S’s of communication.
