- Drafting the mail. The outgoing mail is prepared by the concerned section or authority. ...
- Collecting the mail. The mailing department collects all the outgoing mailfrom concerned section or departments. ...
- Recording the mail. ...
- Stamping the mail. ...
- Dispatching the mail.
How do you record outgoing mail despatch?
- serial number.
- date letter received for dispatch.
- subject of the letter.
- reference number of the letter.
- name of the addressee of the letter.
- mode of dispatch (by hand or post)
How do you process mail?
The mail delivery process begins at your mailbox, of course. Once your envelope is sealed, addressed and has a stamp upon it, the mail carrier will pick it up, either at your doorstep or another postal box
What are the various steps in dispatching?
- Step 1 – Checking and confirming the order. ...
- Step 2 – Production or procurement. ...
- Step 3 – Central excise clearance. ...
- Step 4 – Pre-shipment inspection. ...
- Step 5 – Clearing and forwarding agents. ...
- Step 6 – Reservation of shipping space. ...
- Step 7 – Paperwork and final checks. ...
- Step 8 – Post-dispatch formalities.
What is an outward mail?
Outward mail is the mail that is sent out to customers . Outward mail is an outward communication which is an integral part of corporate communication. They are sent out to customers at large.
What are the two types of mail?
| Class of Mail Speed Incentives | Priority Mail Yes Yes | First-Class Mail Yes Yes | USPS Marketing Mail No Yes | Periodicals Yes Yes |
|---|
What are the steps to opening and sorting mail?
- Gather the necessary equipment. ...
- Open all letters and check for enclosures. ...
- Paper clip enclosures to the letter. ...
- Date-stamp each item. ...
- Sort the mail into categories and handle it appropriately. ...
- Dispose of miscellaneous advertisements unless otherwise directed.
What is dispatch process?
Dispatch is a procedure for assigning employees (workers) or vehicles to customers . Industries that dispatch include taxicabs, couriers, emergency services, as well as home and commercial services such as maid services, plumbing, HVAC, pest control and electricians.
Why is it important to prepare the dispatch area?
These areas are used for packing orders prepared in the previously described areas . Even if this packing operation is unnecessary, this area also can be used for goods that have to be dispatched and loaded into the delivery or distribution vehicles.
What is the difference between inward mail and outward mail?
The term “Mail” in the common parlance refers to written communication. ... A mail received is known as inward mail and a communication sent out is called as outward mail. As stated already, every business organization receives as well as sends a large number of mail every day.
What are the stages of processing inward mail?
The Steps are: 1. Receiving and Opening the Mail 2. Scrutiny of Contents 3. Date-Stamping 4.
How peon book is different from mail outward register?
The letters sent through post office alone are entered in the “Outgoing Mail Register”. Letters to be sent through the office peon or messenger are recorded in the peon book. This register also serves as a record of postage expenses . Each letter is given a serial number as per the despatch book or peon book.
What are the 4 types of mail?
- Priority Mail Express (the fastest shipping option)
- Priority Mail.
- First-Class Mail.
- USPS Marketing Mail.
- Periodicals.
- Package Services/USPS Retail Ground.
What is proper email format?
A valid email address consists of an email prefix and an email domain , both in acceptable formats. The prefix appears to the left of the @ symbol. ... For example, in the address [email protected] , “example” is the email prefix, and “mail.com” is the email domain.
What are the four types of mail?
The four types of mail merge main documents are letters, envelops, mailing labels and catalogue .
