Memo. -(memorandum “remembered”) is
a brief informal written means of communication used by individuals within the same organization
. Memo Heading. includes TO, FROM, DATE, and SUBJECT which is keyed in ALL CAPS and begins at the left margin with a double space between each heading component.
What is the main purpose of a memo quizlet?
It
provides a written record
.
What are two parts of a memo quizlet?
The body of the memo has two parts;
the purpose statement and the explanation
.
What is a memo and what is its purpose?
Memos have a twofold purpose:
they bring attention to problems, and they solve problems
. They accomplish their goals by informing the reader about new information like policy changes, price increases, or by persuading the reader to take an action, such as attend a meeting, or change a current production procedure.
What is in a memo?
A memo consists of two parts:
the identifying information at the top, and the message itself
. At the top, identify for whom the memo has been written, who is sending it, the subject, and the date. The subject line serves as the memo’s title.
What are the 3 parts of a memo?
- Heading Components of a Memo. …
- Context and Background Section. …
- Tasks and Resolutions. …
- Supporting Research and Ideas. …
- Conclusion and Further Discussion. …
- Documents and Other Attachments.
What is memo and example?
A memo (also known as a memorandum, or “reminder”) is
used for internal communications regarding procedures or official business within an organization
. Unlike an email, a memo is a message you send to a large group of employees, like your entire department or everyone at the company.
When writing a memo you should quizlet?
When writing a memo, you should
always provide a specific, informative subject line
. It is OK to use headings and bulleted lists in letters and memos. You just studied 10 terms!
What is the most important reason for initiating a memo?
When you should write a memo
For the most part, the purpose of writing a memo is
to inform
. However, memos can occasionally include a call to action or a persuasive element. Here are some instances when a memo might be useful: Informing employees about company policy or process changes.
Which of the following is an advantage of memo?
The advantages of memo are short and directly to the point. It is
a timely accomplishment
. They can give an enduring record for next references. It is also written to remind someone of action if requires.
What are the parts of the heading?
The Heading
The heading contains
the return address with the date on the last line
. Sometimes it is necessary to include a line before the date with a phone number, fax number, or e-mail address. Often there is a line skipped between the address and the date.
What are the guidelines you should follow when creating a memo?
Terms in this set (13)
Get to the point at the beginning of the memo. Single-space the paragraphs in the memo. Keep the paragraph lengths short
. At the end, inform the readers if there are specific actions they need to take.
What is a directive memo?
Directive memorandum means
a letter from the city to a right-of-way use permittee notifying the recipient of specific nonconforming or unsafe conditions
and specifying the date by which corrective action must be taken.
What are the types of memos?
There are four types of memos you might have to write, each with its own organizational format:
information, problem-solving, persuasion, and internal memo proposal
. More informal in appearance and tone than a letter, a memo is set up in a special format.
When would you use a memo?
Use a memo
when you are writing a message built to last
.
If your communication is a detailed proposal, a significant report, a serious recommendation, a technical explanation, meeting minutes, a new policy, or something else that readers will consult more than once, make it a memo.
What are the 5 sections to a memo?
- Heading Segment. The heading segment follows this general format: …
- Opening Segment. …
- Context. …
- Task Segment. …
- Summary Segment. …
- Discussion Segments. …
- Closing Segment. …
- Necessary Attachments.
