PURPOSE: The Recording Secretary is
responsible for the records of the chapter
. TYPICAL DUTIES: Takes minutes for Executive Committee; distributes minutes for approval. Maintains inventory of Chapter equipment. May supervise or perform record-keeping for other Chapter committees.
What is the difference between a secretary and a recording secretary?
Recording secretaries differ from other secretarial workers in that they are
responsible for keeping legal minutes of official meetings for their offices and organizations
. They must also maintain the records from these meetings.
What does recording secretary mean?
The recording secretary is
the elected officer who handles meeting minutes, correspondence, and documentation
. It is the responsibility of the secretary to maintain accurate committee records. The secretary’s responsibilities may vary from one technical committee to another.
Why do I want to be a recording secretary?
The most important job of a recording secretary is
keeping the legal, official minutes of organizational meetings
. For a company officer, this may mean recording the proceedings of board of trustees gatherings that determine the fate of a company.
What are the duties of a minute secretary?
The Minutes Secretary is
the person responsible for the taking the minutes of the Committee and Annual General Meetings
. At the meeting take the minutes, making sure all-important issues are moved, seconded and carried.
What is the work of church secretary?
A church secretary
oversees the operation of the church office and assists the pastors and staff
with a variety of administrative duties. As a church secretary, your responsibilities include answering phone calls, managing schedules, filing, and generating programs for services.
What does a PTA vice president do?
As an elected officer and member of a PTA board, the executive vice president:
Works closely with the president to help run a PTA
.
Attends meetings as requested by the president including
council, district and state PTA meetings. Presents a report to the board for any meeting attended on behalf of the president.
What is included in a secretary report?
The
secretary should record the conclusion of the meeting and the time
. Outline of educational program. At the end of the minutes and after official adjournment, recording a general outline of an educational program at a 4-H meeting should be part of the official record. Secretary’s signature.
How can I be a good secretary for a meeting?
- Be organised;
- Keep copies of all correspondence;
- Check quorum is met for meetings.
- Respect confidentiality;
- Work closely with the chairperson;
- Make it easy for others to take over by keeping clear records;
- Prepare for meetings well in advance;
- Summarise discussions effectively;
How do I write a good meeting secretary?
- File things! This is very important – you need to be able to find papers and reports quickly and easily. …
- File things quickly. …
- Have a ‘to do’ list or notebook. …
- Get a book to record correspondence the group receives.
- Get a diary to record dates of future meetings.
What are the duties and responsibilities of a secretary PDF?
Secretarial assignments include such duties as
office coordination, scheduling meetings, preparing and maintaining office records, reports
, and correspondence pertaining to the professional(s)’s and/or management staff’s area of responsibility.
Can a meeting be conducted without a secretary?
Robert’s Rules make it obvious that the secretary is one of the two officers
your organization absolutely can’t do without
. It needs a presiding officer and a recording clerk to conduct a meeting and have a proper record of it, and the secretary is the recording clerk for the assembly.
What skills does a Secretary need?
- Good communication, customer service and relationship-building skills.
- Teamworking skills.
- Organisation and time management skills.
- Attention to detail.
- Negotiation skills.
- Assertiveness.
- Flexibility.
- Tact, discretion and diplomacy.
What qualities make a good Secretary?
- be methodical, with a good eye for detail;
- be well organised, with an orderly mind;
- bring objectivity to the proceedings;
- deal promptly with correspondence;
- be able to take accurate notes of meetings;
- make sure members receive all the necessary material;
How do you become a Secretary?
- Enroll in office courses. High school graduates may complete office courses to qualify for entry-level jobs. …
- Choose a field. …
- Get a post-secondary certificate or degree. …
- Look for a secretary position. …
- Advance in the field.
What is the role of admin assistant?
Most administrative assistant duties revolve around
managing and distributing information within an office
. This generally includes answering phones, taking memos and maintaining files. Administrative assistants may also be in charge of sending and receiving correspondence, as well as greeting clients and customers.
