Information governance focuses on the framework a business must follow for managing information, while records management
focuses on the lifecycle of digital and physical records
. Information governance and records management are two important practices that keep businesses organized.
What is the difference between records and information management?
Definitions. Information management is, in general terms, the discipline of managing information in its many forms. … Records management is the practice or discipline of controlling and managing the records of an organisation, from
creation, capture, maintenance
, use through to eventual disposal.
Is information management the same as records management?
Records management entails more rigorous forms of information management than is normally required for other kinds of information, e.g. in the areas of records appraisal and disposition management. … The term information management (IM) is often used synonymously with the term
information technology
(IT).
What is the difference between records and information?
As nouns the difference between record and information
is that record is
an item of information put into a temporary or permanent physical medium
while information is things that are or can be known about a given topic; communicable knowledge of something.
What is the role of records and information management in an organization?
Records management (RM), also known as records and information management (RIM), is an
organizational function responsible for the creation and maintenance of a system to deal with records throughout a company’s lifecycle
. RM includes everything from the creation of a record to its disposal.
What is information management used for?
The purpose of information management is to:
design, develop, manage, and use information with insight and innovation
.
support decision making and create value for individuals, organizations
, communities, and societies.
What records management involve?
Records management is “
responsible for the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records
, including processes for capturing and maintaining evidence of and information about business activities and transactions in the form of records”.
How do you ensure that information is managed effectively within a company?
- recognise (and manage) complexity.
- focus on adoption.
- deliver tangible & visible benefits.
- prioritise according to business needs.
- take a journey of a thousand steps.
- provide strong leadership.
Why information are not records?
Information is “data, ideas, thoughts, or memories irrespective of medium.” Information sources are considered “non-records”:
they are useful but do not provide evidence
. Examples include journals, newspapers, publications, or reference sources not created by the UN.
What do you mean by information management?
Information management is
the collection, storage, curation, dissemination, archiving and destruction of documents, images, drawings and others sources of information
.
What are the three main types of records?
- Correspondence records. Correspondence records may be created inside the office or may be received from outside the office. …
- Accounting records. The records relating to financial transactions are known as financial records. …
- Legal records. …
- Personnel records. …
- Progress records. …
- Miscellaneous records.
What are examples of records?
Examples include
documents, books, paper, electronic records, photographs, videos, sound recordings, databases
, and other data compilations that are used for multiple purposes, or other material, regardless of physical form or characteristics.
What are the stages of records?
- creation (or receipt),
- maintenance and use, and.
- disposition.
What are the objectives of record management?
- Control the quantity and quality of records.
- Simplify the activities, systems, and processes of records maintenance and use.
- Identify what records exist by records inventory.
- Apply required retention periods to stored items.
- Develop and administer policies and procedures.
Why do we need records management?
Ultimately, Records Management
ensures that institutional records of vital historical, fiscal, and legal value are identified and preserved
, and that non-essential records are discarded in a timely manner according to established guidelines and identified legislation.
What are the responsibilities of a records manager?
As a records manager, your job duties include
organizing information, creating documentation, preserving records with historical or compliance value, destroying certain documents
, and ensuring compliance with information legislation like the Freedom of Information Act.
