What Is The Stepwise Procedure Of Incoming Mail Handling?

1. Step # 1. Receiving and Opening the Mail:
2. Step # 2. Scrutiny of Contents:
3. Step # 3. Date-Stamping:
4. Step # 4. Recording:
5. Step # 5. Sorting:
6. Step # 6. Distributing:
7. Step # 7. Keeping the Track:

What are the rules to be observed in handling outgoing mails?

• serial number.
• date letter received for dispatch.
• subject of the letter.
• reference number of the letter.
• name of the addressee of the letter.
• mode of dispatch (by hand or post)

What are the procedure for handling mail?

1. Receiving the mail. The incoming mail is received by the mailing department brought to the office by the postman or messenger. …
2. Recording the mail. …
3. Stamping the mail. …
4. Disturbing the mail. …
5. Clearing the mail.

What is the mail process?

The mail delivery process begins at your mailbox, of course. Once your envelope is sealed, addressed and has a stamp upon it, the mail carrier will pick it up, either at your doorstep or another postal box in which you place it. The mail carrier puts it on his truck and takes it to the local post office.

What is the main purpose of studying handle mail?

Identify urgent mail efficiently

.

Record and report damage

, suspicious and missing items. Prepare, record and process outgoing mail. Despatch outgoing mail to meet timelines.

What are the two types of mail?

• Outgoing Mail. USPS outgoing mail is taken to the PO at 3:30 PM Monday – Friday. …
• Before sending your envelopes to the mail center: • …
• Sealing. …
• Intra-Office Mail. …
• International Mail. …
• Mail Forwarding. …
• Mail Returns.
• You cannot return mail pieces or packages that have been opened.

How do I sort incoming mail?

1. Open Gmail.
2. In the search box at the top, click the Down arrow .
3. Enter your search criteria. …
4. At the bottom of the search window, click Create filter.
5. Choose what you’d like the filter to do.
6. Click Create filter.

What is the difference between incoming and outgoing mail?

The server that lets you send mail is called an outgoing, or SMTP server. The server that lets you receive mail is called an incoming, POP, or just Mail server.

What are five potential problems that could exist when handling mail?

The main problems that can occur are

delays, missing deliveries, and suspicious mail

. To avoid delays, we have to send the mail at the right time, with the correct postage. To avoid missing deliveries of an important document, it can be delivered via recorded delivery which lets one track the delivery.

What are the different types of mail?

• Priority Mail Express (the fastest shipping option)
• Priority Mail.
• First-Class Mail.
• USPS Marketing Mail.
• Periodicals.
• Package Services/USPS Retail Ground.

How does mail get sorted at the post office?

Once the mail has been canceled, it goes into the sorting part of the machine. … When the letter arrives at the local distribution-and-processing center, it gets

put into machines

that sort mail now—not by city or by zip code but by actual carrier route within the city.

How fast does mail get delivered?

Is mail sorting hard?

There is nothing hard about sorting mail

; always has a large team work in groups.

How do you handle suspicious mail?

If you suspect you have received a suspicious package, isolate the item, maintain a safe distance from the item, wash your hands, and immediately

call Postal Inspectors at 1-877-876-2455

and state “emergency.” If medical attention is warranted, contact local authorities immediately.

What are incoming mails?

Incoming mail means

mail, packages, or similar items received by an agency

, through the United States postal service, private carrier services, or other courier services.

Why you need to keep an accurate record of outgoing mail?

Hand delivery

Therefore, it is a good idea to keep a record of what

mail you have hand delivered

, when it was delivered and to whom it was delivered. Keeping a record of your deliveries will help you confirm who received the mail and when.