A professional fax cover page should include the sender’s and recipient’s contact details, the total number of pages, and a brief message
What should be on a fax cover sheet?
A fax cover sheet should list the date/time, sender’s company and contact info (name, email, phone), recipient’s name and fax number, total pages, and an optional short message
Put your company name, address, phone and fax numbers at the top. Below that, add the recipient’s details. Don’t forget to include “Total Pages: X” so they know what to expect. Keep your message short—three or four lines at most—to maintain professionalism. (Honestly, this is the best way to keep things clean and efficient.)
What is a cover page for fax?
A fax cover page is the first sheet sent to identify the sender, recipient, subject, and total pages of the fax
Think of it as the digital version of an envelope. It tells the recipient who sent what and how many documents follow. Most templates include fields for contact information and a brief note, though the content itself is optional. Businesses rely on it to ensure documents reach the right person and aren’t lost in the shuffle.
Do you need a cover page when sending a fax?
Yes, a cover page is recommended for any professional fax, especially when sending contracts, invoices, or sensitive documents
While no law says you must include one, it’s a smart move. A cover page prevents misdelivery and gives the recipient context before they even open the document. Most industries treat it as standard practice. If you’re faxing to a new client or a large company, always include one to keep things professional.
Can I make my own fax cover sheet?
Yes, you can design your own fax cover sheet using free online tools like Adobe Spark or Microsoft Word
Start with a simple template, then tweak it to match your brand—add your logo, adjust colors, and update contact details. Most platforms let you export it as a PDF or image, ready to attach to any fax. You can even create different versions for different departments or urgency levels. (This way, you stay consistent without feeling repetitive.)
Does number of pages include fax cover sheet?
Yes, the fax cover sheet counts as page 1 when listing the total number of pages
If you’re sending a five-page contract, list “Total Pages: 6” on the cover sheet. This helps the recipient confirm they’ve received everything. Forgetting to include the cover sheet in the count often leads to confusion and missing documents. (Trust me, no one wants to deal with that headache.)
What is the first page of a fax called?
The first page of a fax is called the fax cover sheet
It’s the page that comes before the actual documents, containing routing and reference details. Some faxes use a letterhead or branded header, but the cover sheet remains the standard first page. It’s designed to be easy to scan, so stick to clear fonts and avoid clutter. (Otherwise, it defeats the whole purpose.)
How do I send a fax with Gmail?
To send a fax from Gmail, add the recipient’s fax number followed by @fax.plus or @efaxsend.com to the “To” field, attach your document, and send
For example, type “1234567890@fax.plus” in the recipient field. This works with any email provider, including Gmail and Outlook. Just make sure your attachment is a PDF or image file for the best results. Some services may charge a small fee per fax, so check before sending. (It’s always better to be prepared.)
What does re mean in a fax cover sheet?
“Re:” stands for “regarding” or “in reference to,” indicating the subject of the fax
It’s a quick way to summarize the purpose of the fax in one line. For example: “Re: Contract Agreement – Please Review and Sign.” This helps the recipient prioritize and route the fax internally. Don’t confuse it with “CC:” (carbon copy), which lists additional recipients. (It’s a small detail, but it makes a difference.)
How do you write attention on a fax?
Write “Attn: [Recipient Name]” at the top of the address block to direct the fax to a specific person
For example:
Attn: Jane Doe
123 Business Ave
New York, NY 10001
This ensures the fax goes straight to the right person. Always place it before the company name if you’re including one. (Otherwise, it might get lost in the shuffle.)
How do you send a fax professionally?
To send a fax professionally, use a clean cover sheet, double-check the recipient’s fax number, and follow up after sending
Avoid large images or unnecessary text on the cover sheet—keep it simple. Always verify the fax number before sending to prevent misdelivery. For sensitive documents, consider calling to confirm receipt. Include your full contact info in case of errors. (These small steps go a long way in maintaining professionalism.)
Where can I get a fax cover sheet?
You can download free fax cover sheet templates from sites like MyFax, Microsoft Office templates, or Adobe Spark
These templates come in categories like Professional, Urgent, and Business. Most are customizable and print-ready. You can also create your own in Word or Google Docs using built-in templates. (Why pay for something you can get for free?)
Does the cover sheet count as page 1?
Yes, the cover sheet is typically page 1 in a fax, but it’s often left unnumbered
While the cover sheet is the first physical page, most documents don’t number it. The second page starts at “1.” If you’re using software like Word, adjust page numbering in the footer settings to skip the first page. (It’s a minor detail, but it keeps things organized.)
Where is a fax cover sheet in Microsoft Word?
In Microsoft Word, find fax cover sheets under File > New > Search for “fax cover sheet” in the template gallery
Type “fax” in the template search bar to browse available designs. You can use built-in templates or customize them with your logo and details. They’re free and compatible with all Word versions. (No need to overcomplicate things—just pick one and go.)
How can I send a fax via email?
To send a fax via email, address your message to the recipient’s fax number followed by @efaxsend.com or @faxplus.com, attach your file, and send
For example: 1234567890@efaxsend.com. Include a brief note in the email body to serve as the cover page. Most services support PDF and image attachments up to 10MB. Delivery confirmation is often available for a small fee. (It’s a convenient way to fax without a machine.)
How do you put a logo on a fax cover sheet?
Insert your logo by clicking the “Insert” tab in Word or Google Docs, selecting “Picture,” and uploading your logo file
Resize and position it at the top center of the cover sheet. Keep the logo small—under 2 inches wide—to avoid overwhelming the page. Use a high-resolution image to prevent pixelation when faxed. (A crisp logo makes your fax look polished.)
Edited and fact-checked by the FixAnswer editorial team.
