When Should You Do A Privacy Impact Assessment?

Basically, a data protection impact assessment must always be conducted

when the processing could result in a high risk to the rights and freedoms of natural persons

. The assessment must be carried out especially if one of the rule examples set forth in Art. 35(3) of the GDPR is relevant.

When should a privacy impact assessment be conducted?

Purpose. Since PIA concerns an organization's ability to keep private information safe, the PIA should be completed

whenever said organization is in possession of the personal information on its employees, clients, customers and business contacts etc

.

Why do you need a privacy impact assessment?

The objective of the PIA is

to systematically identify the risks and potential effects of collecting, maintaining

, and disseminating PII and to examine and evaluate alternative processes for handling information to mitigate potential privacy risks.

When should a PIA be done?

When do we need a DPIA? You must do a DPIA

before you begin any type of processing that is “likely to result in a high risk”

. This means that although you have not yet assessed the actual level of risk, you need to screen for factors that point to the potential for a widespread or serious impact on individuals.

Which statute requires a privacy impact assessment?

Section 208 of the E-Government Act of 2002

requires all Federal government agencies to conduct Privacy Impact Assessments (PIA) for all new or substantially changed technology that collects, maintains, or disseminates personally identifiable information.

How do I do a privacy impact assessment?

1. Confirm the need for a PIA.
2. Plan.
3. Consult (include OPC )
4. Assess necessity and proportionality.
5. Identify and assess specific risks.
6. Create measures to mitigate.
7. Get approval.
8. Report to TBS and OPC.

What is a privacy risk assessment?

A privacy risk assessment is typically designed with three main goals:

Ensure conformance with applicable legal, regulatory and policy requirements for privacy

.

Identify and evaluate the risks of privacy breaches or other incidents and effects

.

Identify appropriate privacy controls to mitigate unacceptable risks

.

Who is responsible for privacy impact assessment?

Federal agency CIOs, or an equivalent official as determined by the head of the agency

, are responsible for ensuring that the privacy impact assessments are conducted and reviewed for applicable IT systems. The Act also mandates a privacy impact assessment be conducted when an IT system is substantially revised.

What is included in a privacy impact assessment?

A Privacy Impact Assessment, or PIA, is

an analysis of how personally identifiable information is collected, used, shared, and maintained

. … PIAs allow us to communicate more clearly with the public about how we handle information, including how we address privacy concerns and safeguard information.

How do you identify privacy risks?

1. Privacy policies must accurately describe the organization's processing of personal information. …
2. Organizations should clearly understand other parties' collection, use, storage, and disclosure of personal and confidential information.

Who should complete a Dpia?

• a DPO, if you have one;
• information security staff;
• any processors; and.
• legal advisors or other experts, where relevant.

How do you do an impact assessment?

1. Step 1: Select the Project(s) to be Assessed. …
2. Step 2: Conduct an Evaluability Assessment. …
3. Step 3: Prepare a Research Plan. …
4. Step 4: Contract and Staff the Impact Assessment. …
5. Step 5: Carry out the Field Research and Analyze Results. …
6. Step 6: Disseminate the Impact Assessment Findings.

What is classed as PII data?

Personally identifiable information (PII) is

any data that can be used to identify a specific individual

. Social Security numbers, mailing or email address, and phone numbers have most commonly been considered PII, but technology has expanded the scope of PII considerably.

Is a privacy impact assessment mandatory?

A privacy impact assessment

is not absolutely necessary

if a processing operation only fulfils one of these criteria. However, if several criteria are met, the risk for the data subjects is expected to be high and a data protection impact assessment is always required.

What is privacy threshold analysis?

A Privacy Threshold Analysis (PTA) is

a questionnaire used to determine if an information technology system contains Personally Identifiable Information (PII)

, whether a Privacy Impact Assessment (PIA) is required, whether a System of Records Notice (SORN) is required, and if any other privacy requirements apply to the …

Can PII be disclosed for routine use?

Can PII be disclosed for routine use? A routine use is

a disclosure of PII from

a system of records to a recipient outside of DoD. Routine use disclosures must be consistent with the purpose(s) for which the information was collected and must be published in the Federal Register.